Richmond School District Photography Contest
The Vancouver International Photography Festival and Aberdeen Centre
The Richmond School
District invites secondary students to participate in our Photography Contest
during Education Week 2018. The contest will be judged and hosted by the
Metro Vancouver International Photography Festival Society and Aberdeen Centre.
To enter, submit up to four photographs that best represent your artistic
CALENDER OF EVENTS
Opening date – December
Closing date – February 1, 2019
Winners Announced –
February 28, 2019
Award Display - February 25, 2019 at Aberdeen Centre
Award ceremony at
Aberdeen Centre – March 1, 2019
The Richmond School
District Photography Contest begins December 21, 2018 at
12:00:00 a.m. Pacific Standard Time and ends February 1, 2019, 11:59:00 p.m.
Pacific Standard Time (“PST”) (the “Contest”).
Information on how
to enter and prizes form part of these official rules (“Official Rules”).
By submitting an
entry, each entrant agrees to the Official Rules and warrants that his or her
entry complies with all requirements set out in the Official Rules.
The Contest will be
governed by this set of Official Rules.
WHO MAY ENTER
The Contest is open
to individuals who are secondary students in the Richmond School
HOW TO ENTER
To enter, complete
an entry form online at sd38.vipf.ca and upload your picture. Student
can change uploaded photo any time closing date.
EACH ENTRY MUST COMPLY WITH THE FOLLOWING
Photographs must be
in digital format.
could be taken in any camera and need not be taken with a digital camera,
students are welcome to using their smart phone; the photograph(s) may
originate as transparencies or photographic prints but must be in digital
All digital files
must be in JPEG format (other formats will not be accepted), and the maximum file
size must be less than 4MB
imagination and your photography skills to your maximum potential. This is a
skill based contest; chance will play no part in the judging process.
include other’s work(s) will be accepted as long as they do not constitute
copyright infringement or fraud; provided entrants must be prepared to provide
a release form as described below in “Release”.
the work(s) of another artist(s), it must be as an object in its environment
and not a close-up of another person’s art.
The entry, in its
entirety, must be an original work taken by the entrant.
By entering the
Richmond School District Photography Contest, the entrant represents,
acknowledges, and warrants that the submitted photograph is an original work
created solely by the entrant, that the photograph does not infringe on the
copyrights, trademarks, moral rights, rights of privacy/publicity or
intellectual property rights of any person or entity, and that no other party
has any right, title, claim, or interest in the photograph.
The photograph must
not in the sole and unfettered discretion of the VIPF and/or Judges, contain
obscene, provocative, defamatory, sexually explicit, or otherwise objectionable
or inappropriate content.
The caption must be
complete, accurate, in English or French (with English translation) only, and
sufficient to convey the circumstances in which the photograph was taken.
The caption should
not be longer than two sentences. Disguising or misrepresenting the origin of
your content is cause for disqualification.
Watermarks are not
Evaluations will be
based on the photo’s Creativity and Photographic quality
· Although high technical quality is expected, the story telling value of
a photograph will be weighed more than the pictorial quality
· Techniques that enhance the presentation of the photograph without
changing the nature story or the pictorial content, or without altering the
content of the original scene, are permitted including HDR, focus stacking and
· Techniques that remove elements added by the camera, such as dust spots,
digital noise, and film scratches, are allowed.
· All allowed adjustments must appear natural.
· Color images can be converted to greyscale monochrome.
· Techniques that add, relocate, replace, or remove pictorial elements
(except by cropping) are not permitted.
· Stitched images are not permitted.
· Infrared images, either direct-captures or derivations, are not
there will be 5 winners, each receiving $100 worth of Aberdeen Centre Shop n’ Dine Certificates and Access pass for the 8th Vancouver International Photography Festival in September. Which includes opening ceremony, seminars, and lunch.
The 1st prize
winner will also be selected as the designated student intern photographer for
Aberdeen Centre’s events in 2019.
photographs will be printed in full colour or black and white in
either a 12”inch x 18”inch or 18”inch x 12”inch sizing
depending on the orientation of the photograph.
In preparation for
exhibition, each photograph will be matte framed, the final size will to come
to 20”inch x 24”inch or 24”inch x 20”inch depending on
the orientation of the photograph.
shall be required to sign and return within ten (10) days following an
attempted notification, an Affidavit, Declaration or Certificate of
Eligibility, Liability Release, and where legally permissible, a Publicity
Release and Warranty of Ownership and License in which the entrant warrants
that he/she is the owner of the photograph (and all the intellectual property
rights in the photograph submitted) and grants to the VIPF, the Richmond School
District and Aberdeen Centre the irrevocable, perpetual, worldwide
non-exclusive license to reproduce, distribute, display, and create derivative
works of the entry (along with a name credit) in connection with the Contest
and promotion of the Contest without additional compensation.
Failure to execute
and deliver any required documents to the Host by the specified deadline may
result in disqualification from the Contest, and selection of an alternate
RETURN OF PRIZE NOTIFICATION AS UNDELIVERABLE, WHETHER BY REGULAR MAIL OR BY
EMAIL, MAY RESULT IN DISQUALIFICATION AND SELECTION OF AN ALTERNATE POTENTIAL
No prize transfer,
assignment, or substitution by winners permitted. If a prize (or part of a
prize) is unavailable, the Host, in its discretion, reserves the right to
substitute the original prize (or that part of the prize) with an alternative
prize to the equal monetary value and/or specification, unless to do so would
be prohibited by law.
If the photograph
contains any material or elements that are not owned by the entrant and/or
which are subject to the rights of third parties, and/or if any persons appear
in the photograph, the entrant is responsible for obtaining any, and all
releases and consents necessary to permit the exhibition and use of the
photograph in the manner set forth in these Official Rules without additional
submit their works, it is implied that they have the necessary releases, paper
work, licences, and/or legal documents from third parties, person(s),
owner(s) of sculptures and artworks, and/or any copyrighted material(s) that
appear in their entry.
Upon the VIPF’s
request, each entrant must be prepared to provide (within ten (10) calendar
days of receipt of the VIPF’s request) a signed release from those stated in
the previous clause, authorizing the VIPF to reproduce, distribute, display,
and create derivative works of the entry in connection with the Contest and
promotion of the Contest, in any media now or hereafter known. Failure to provide
such releases upon request may result in disqualification at any time during
For the purposes of
these Official Rules, the entrant will be deemed to be in receipt of the Host’s
request or notification, (a) in the event that the Host sends the request by
postal mail, five (5) business days after the request was sent by the Host, or
(b) in the event that the Host sends the request by email, on the day that the
email was sent by Host.
consists of three (3) rounds of evaluation. In Round One, each judge in a panel
of photographic experts will evaluate each entry using a point based grading
system, in which one (1) point is the lowest score and five (5) points is the
take place from among all eligible entries based on the following criteria
(1) Creativity and
selected in Round One will proceed to Round Two.
In Round Two, the
Judges will use the point based system to select the First, Second and Third
Place Winner based on the Judging Criteria.
In the event of a
tie, the tied entries will be re-submitted to the Judges for a re-judging
between the tied entries alone.
In the event that a
tie remains after re-judging, the entry with the highest score in the
creativity criteria will be declared the winner.
Winners will be
chosen on Mid February , 2019 and notified by email.
Decisions of the
judges are final and binding.
The three (3)
judges that will be presiding over the contest will be: Dr George Lo, Mr Edward
Liu, and Mr James Yip
By entering the
Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive
license to the VIPF, Richmond School District and Aberdeen Centre, to reproduce,
distribute, display and create derivative works of the entries (along with a
name credit) in connection with the Contest and promotion of the Contest, in
any media now or hereafter known.
Entrants consent to
the Host doing or omitting to do any act that would otherwise infringe the
entrant’s “moral rights” in their entries. The display or publication of any
entry on the VIPF’s website does not indicate the entrant will be selected as a
The Host will not
be required to pay any additional consideration or seek any additional approval
in connection with such use. Additionally, by entering, each entrant grants to
the VIPF, The Richmond School District and Aberdeen Centre the unrestricted
right to use all statements made in connection with the Contest, and pictures
or likenesses of Contest entrants, or choose not to do so, at their sole
The VIPF, the
Richmond School District and Aberdeen Centre will not be required to pay any
additional consideration or seek any additional approval in connection with
LIMITATION OF LIABILITY
By entering this
Contest, all entrants agree to release, discharge, and hold harmless the Metro
Vancouver International Photography Festival Society, the Richmond School
District, Aberdeen Centre and its partners, affiliates, subsidiaries,
advertising agencies, agents and their employees, officers, directors, and
representatives from any claims, losses, and damages arising out of their
participation in this Contest or any Contest-related activities and the
acceptance and use, misuse, or possession of any prize awarded hereunder.
The Metro Vancouver
International Photography Festival Society, the Richmond School District,
Aberdeen Centre and its partners, affiliates, subsidiaries, advertising agencies,
agents and their employees, officers, directors, and representatives assumes no
responsibility for any error, omission, interruption, deletion, defect, or
delay in operation or transmission; communications line failure; theft or
destruction of or unauthorised access to Contest entries or entry
forms; or alteration of entries or entry forms.
The Host is not
responsible for any problems with or technical malfunction of any telephone
network or lines, computer online systems, servers or providers, computer
equipment, software, failure of any email entry to be received on account of
technical problems or traffic congestion on the Internet or at any website,
human errors of any kind, or any combination thereof, including any injury or
damage to entrants’ or any other persons’ computers related to or resulting
from participation, uploading or downloading of any materials related to in
This contest is
void where prohibited. Entrants agree that this Contest shall be subject to and
governed by the laws of the Province of British Columbia and the forum for any
dispute shall be in the Province of British Columbia, Canada. To the extent
permitted by law, the right to litigate, to seek injunctive relief or to make
any other recourse to judicial or any other procedure in case of disputes or
claims resulting from or in connection with this Contest are hereby excluded
and any entrant expressly waives any and all such rights. Certain restrictions
may apply. Entries are void if the Host determines the photograph to not be an
original, or if the entries are illegible, incomplete, damaged, irregular,
altered, counterfeit, produced in error or obtained through fraud or theft.
entrants also agree (a) to be bound by these Official Rules; (b) that the
decisions of the Judges are final and binding with respect to all matters
relating to the Contest; and (c) if the entrant wins that the Host may use the
winning photographs and each winner’s name, photograph, likeness, and/or voice
in any publicity or advertising relating to the Contest or future promotions
without compensation or approval (except where prohibited by law).
state/provincial/territorial, and local taxes, fees and surcharges and taxes
(whether foreign or domestic, and including income, sales, and import taxes) on
prizes are the sole responsibility of the prize winners.
In the event
that the selected winner(s) of any prize is/are ineligible, cannot be traced or
does/do not respond within ten (10) days to a winner notification as required
by the “Contest Prizes” Rules above, or refuses the prize, the prize will be
forfeited and the Host, in its sole discretion, may choose whether to award the
prize to another entrant.
The Host reserves
the right to verify the validity and originality of any entry and/or entrant
(including an entrant’s identity and address) and to disqualify any entrant who
submits an entry that is not in accordance with these Official Rules or who
tampers with the entry process.
Failure by the Host
to enforce any of its rights at any stage does not constitute a waiver of those
Entries are limited
to not more than 4 images per section, category, or class.
An entrant’s four
images will be distributed throughout four rounds of judging in that section.
originate as photographs (image-captures of objects via light sensitivity) made
by the entrant on photographic emulsion or acquired digitally.
By virtue of
submitting an entry, the entrant certifies the work as his own (aliases are not
The entrant permits
the sponsors to reproduce all or part of the entered material free of charge
for publication and/or display in media related to the exhibition. This may
include low resolution posting on a website.
Note: Entrants who indicate that their images may not be reproduced or
used “will not be eligible for awards” or inclusion in audio-visuals of the
exhibition “and could be subject to disqualification” by the exhibition
assumes no liability of any misuse of copyright.
Images may be
altered, either electronically or otherwise, by the maker.
All final work must
be on photographic film, or on electronic file, or on photographic or
electronic print material, mounting excepted.
No title or
identification of the maker shall be visible anywhere on the face of an image,
print mat or mount entered in a PSA Recognized exhibition.
Words such as
“Untitled” and “No Title” are not acceptable as part or all of an image’s
title, nor are camera capture filenames.
RIGHT TO CANCEL OR SUSPEND CONTEST
If for any reason
the Contest is not capable of running as planned, due to infection by computer
virus, bugs, worms, trojan horses, denial of service attacks, tampering,
unauthorized intervention, fraud, technical failures, or any other causes
beyond the control of the VIPF, the Richmond School District and Aberdeen
Centre that corrupt or affect the administration, security, fairness,
integrity, or proper conduct of this Contest, the VIPF, the Richmond School
District and Aberdeen Centre reserve the right, at its sole discretion, to
disqualify any individual(s) who tamper with the entry process, and/or to
cancel, terminate, modify, or suspend the Contest.
If the Host elects
to cancel or terminate the Contest, the Host will not retain any rights in the
responsible for complying with these Official Rules.
Winners’ names will
be available online at sd38.vipf.ca after February 28, 2019.
Entrants agree that
personal data, especially name and address, may be processed, shared, and
otherwise used for the purposes and within the context of the Contest and any
other purposes outlined in these Official Rules.
The data may also
be used by the Host in order to verify the participant’s identity, postal
address, and telephone number or to otherwise verify the participant’s
eligibility to participate in the Contest.
have the right to access, review, rectify, or cancel any personal data held by
the Host by writing to the Metro Vancouver International Photography Festival
Society 1115-4540 No. 3 Road Richmond B.C., Canada V6X 4E4.
Personal data will
be used by the Host and its affiliates exclusively for the purposes stated
INDIVIDUALS: REMOVAL FROM MAILING LIST: Any individual (or other
duly authorised person) may elect to exclude the name and address of
that individual from all lists used by The Metro Vancouver International
Photography Festival Society to mail skill contests or sweepstakes.
To elect to have an
individual’s name excluded from all such lists, submit a removal request in
writing to the Metro Vancouver International Photography Festival Society
1115-4540 No. 3 Road Richmond B.C. Canada V6X 4E4 or by emailing firstname.lastname@example.org.
system may be used to prohibit mailing of all skill contests or sweepstakes by
the Metro Vancouver International Photograph Festival Society to such